Refund and Cancellation Policy – Herscapeadventures

Refund, Cancellation & HerScape Adventure Credit Policy:

At HerScape Adventures, we understand that unexpected situations may arise that require changes to your travel plans. Because we make financial commitments for accommodations, transportation, permits, activities, and other trip-related expenses well in advance of each adventure, our cancellation policy is designed to balance flexibility for our guests with the costs associated with operating small-group travel experiences.

Reservation Transfers

Guests who are unable to attend may request to transfer their reservation to another HerScape Adventure at least 90 days prior to the scheduled departure date, subject to availability and any applicable price differences.

With prior approval from HerScape Adventures, guests may also transfer their reservation to another qualified participant if the request is made no later than 14 days before departure. The replacement participant must complete all required booking forms, waivers, and payments before the transfer is finalized.

Guest Cancellation Schedule

90 days or more before departure

Eligible for a full refund of all payments made.

89–60 days before departure

Eligible for a refund equal to 50% of the total amount paid.

59–30 days before departure

No cash refund will be issued.
Guests will receive a 100% HerScape Adventure Credit equal to the amount paid, which may be applied toward a future HerScape Adventures trip.

Less than 30 days before departure

No refunds or HerScape Adventure Credits will be issued.
However, if HerScape Adventures is able to fill the canceled reservation, we may, at our sole discretion, issue an HerScape Adventure Credit for the amount recovered from the replacement booking, less any unrecoverable costs.

HerScape Adventure Credits

HerScape Adventure Credits:

Are valid for 24 months from the date of issue.
May be applied toward any eligible HerScape Adventures operated trip.
Have no cash value and may not be redeemed for cash.
May not be transferred to another individual without written approval from HerScape Adventures.
Must be used before their expiration date.

No Shows & Early Departures

No refunds or HerScape Adventure Credits will be issued for participants who:

Fail to arrive for their scheduled adventure (“no-show”);
Miss any portion of the itinerary due to personal reasons;
Voluntarily leave an adventure before its scheduled conclusion.

Third-Party Supplier Costs

Certain components of your adventure, including but not limited to lodging, transportation, guided activities, permits, park reservations, and specialty experiences, may be subject to non-refundable policies imposed by third-party suppliers. Where applicable, HerScape Adventures reserves the right to deduct any unrecoverable third-party costs from any refund or HerScape Adventure Credit.

Travel Insurance

We strongly recommend purchasing comprehensive travel insurance to protect against unexpected cancellations, illnesses, travel interruptions, weather-related delays, medical emergencies, and other unforeseen circumstances that may not be covered under this cancellation policy.

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